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Visitor management
Include visitor control software in your access control system
Kelio’s Visitor Management System allows you to plan visits, increase security and receive alerts when visitors arrive through a digital visitor registration process which promotes a modern company image.
Identity Management through Visitor Control
Kelio Visitor is part of Kelio's Access Control System and is one of its Access Control Software Modules.
A Visitor Management System to monitor visitors in your premises
The Visitor Management System module within Kelio's Access Control System enables your company to:
- Plan visits.
- Identity management of visitors to control their access rights.
- Involve your employees in the visitor recording process.
- Improve the welcome given to your visitors by reducing recording time.
- Increase the level of security in your premises by integrating visitors into time and attendance monitoring.
- Use the Kelio Visio X7 as a visitor terminal, so arrival can be registered on-screen with no additional hardware.
- Comply with GDPR by protecting your visitors’ personal data as it is recorded digitally and securely, instead of using vulnerable methods such as a visitor’s book.
- Smartphone functionality including organisation of appointments and visitor registration form which provides a QR code to scan at terminals for access.
Example of visitor management situation
- Step 1: a visitor arrives at the reception desk.
- Step 2: the receptionist registers the visitor in Kelio Visitor.
- Step 3: the person receiving the visitor is alerted by SMS or email.
- Step 4: when the visitor presents their card to the exit reader the visit automatically ends.
Managing visitor records with Access Control Systems
Kelio's Access Control System enables your organisation to manage visitor records through:
- Complete, customisable Access Control information record.
- Graphic display of visits categorised by visitors.
- Printable visitor sheets with visit history.
- Direct printing of visitor passes / badges.
- Pre-recording of visits by persons authorised to receive visitors.
- Display of planned visits according to their type (in progress, to come, not taken place, finished).
- Editing of a visitor record that can be signed.
- Managing the issuing and return of visitor passes / badges.
Monitoring events with Kelio Access Control Systems
Kelio's Access Control System allows you to monitor events by:
- Including visitors in Time and Attendance monitoring
- Monitoring visitor access events.
- Failure to return badge alert.
- Visit end time exceeded alert.
Mobile Visitor Management
The functionality of Kelio’s Visitor Management System is expanded through Kelio Mobile, with the ability to organise appointments directly through your smartphone.
For your visitors, the registration process can be simplified further. They can receive a registration form to fill in on their mobile device, which provides a QR code on completion. Visitors then scan this QR code directly from their device screen at a Kelio Visio terminal to gain entry.
This visitor registration form contains:
- Date and time of visit.
- The person the visitor is here to see.
- Additional customisable information as required, such as site safety instructions.
Personalising the visitor badge for your Access Control Systems
Personalise the visitor badge with Kelio's Access Control System including:
- Several pre-saved printing templates.
- Running grouped or single prints.
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Visitor management
Revolutionise your greeting and management of visitors
Kelio Visitors is specialist software created to transform your reception area. It provides a very easy way to improve management and access control of visitors. Used together with Kelio Visio X7 touchscreen terminals, this module modernises your reception area and positively improves your company's image.
Factors to consider for effective visitor access management
Businesses receive many visitors on a daily basis including customers, couriers, delivery drivers, postmen/women, service providers, maintenance staff, and recruits.
Welcoming and managing access for visitors is a major issue for companies as it has a direct effect on your corporate image and business security. Problems include:
- No specific reception area or it is undermanned or not cost-effective
- Reception is manned by untrained security staff who are not suited to the role
- Inadequate information regarding expected visits
- Poor visitor security procedures, such as manual reception recording or minimal surveillance
- Greater chance of unexpected or cold-call visits
- Ineffective data regarding visitors present on the premises
Combining Kelio Visitors module with the Kelio Protect and Kelio Security units is a very effective means of both welcoming visitors and safeguarding your buildings and staff.
State-of-the-art visitor management
Kelio Visitors is a versatile, multi-functional solution ensuring:
- A state-of-the-art reception area, either manned or as a standalone facility
- Generation of specific profiles for different visitors
- Operation of customised procedures depending on visitor category: unique access codes for deliveries, tailored greetings for customers, etc.
- Immediate recognition of expected visitors
- Collection of data on unplanned visitors
- Modifying and distributing visitor schedules
- Increased security for all visitors on arrival: compulsory digital signature, biometric recording
- Visit trackability
The Kelio Visitors component, when used together with the optional Kelio Visio terminal, provides greater functionality and creates a contemporary image for reception.
Employing security procedures when receiving visitors
For the safety of your staff, effective access control to your premises is critical to avoid undesirable intruders. However, you still need to sanction visits and allow access for persons that are required to ensure your business runs smoothly, including delivery drivers, maintenance staff and contract cleaners etc.
The Kelio Visitor Management module means you can tailor your reception area without compromising security.
With the Kelio Visitor Management solution, you can:
- Provide automatic reception and registration of your visitors
- Circulate QR codes in advance to your visitors for scheduled visits
- Request your visitors complete a questionnaire beforehand, for example a health form or their company details)
- Track your visitors to meet GDPR legislation
- Provide safety guidelines or health procedures relevant to your business
- Provide an access badge incorporating access rights specific to each visitor
Kelio’s software allows you to anticipate and effectively manage a diverse range of visitors. Maintaining a detailed record of all visitors to your premises is invaluable in the event of any incidents.
Administer arranged or unexpected visits while maintaining total security
Staff can book in and register their expected visitors
- Staff authorised to receive visitors can pre-register anticipated visits
- Monitor planned visits by category: current, upcoming, unsuccessful, fulfilled
- Print a form for each visit with optional signature
- Automatically update the employee's Outlook© calendar
When arranged, Kelio Visitors software automatically sends the visitor an email to confirm the booking incorporating a unique identification QR code. It then emails a reminder the day prior to the appointment.
KELIO’S SOFTWARE CAN ALSO MANAGE UNPLANNED VISITS:
- Visitors can complete a virtual form using the Kelio Visio touchscreen terminal, including name, host, or purpose of visit, etc.)
- Print an identification badge
- Automatically advise the host employee of the visitor’s identity and presence.
Kelio Visio touchscreen terminal is a state-of-the-art way to welcome visitors
An interactive touchscreen terminal, Kelio Visio provides an effective, easy-to-operate means of welcoming visitors. Visitors are able to:
- Register their arrival, either entering their details on the terminal or scanning the QR code they were sent previously
- Be made aware of the security guidelines
- Complete their visitor file by having their photograph taken
- Use the Kelio Visio terminal to digitally sign the visitor log
At the end of the visit, visitors use the touchscreen terminal to record their departure.
The cutting-edge Kelio Visio terminal is totally autonomous and automatic so it can support or substitute staff in reception.
Visitor identification
Host employees are informed via e-mail or SMS immediately their visitor arrives.
Visitors are provided with an identity badge to differentiate them from staff members. Badge templates can be pre-registered and printed automatically either individually or in batches or groups.
When visitors leave, they return their badge in the deposit receptacle provided.
Ensure personnel safety
Kelio Visitors software simplifies circulation of visitor lists to appropriate staff (reception staff, security staff at different site entrances, etc.). It also aids effective Access Control management.
Should an emergency such as a fire evacuation procedure occur, Kelio Visitors software provides an accurate, real-time record of everybody present on the premises, including visitors.
Why Kelio is perfect for managing my visitor?
- A cutting-edge approach to reception management
- Module available in 17 language versions
- Designed to meet the needs of visitors of every category
- Visitor schedules updated and distributed instantaneously
- All visitors fully informed of security instructions on arrival
- Visitors provided with unique identification numbers or QR codes
- Presence of visitors on personnel lists in the event of emergencies
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Access Control Systems
Innovative Access Control Solutions to Protect Your Employees and Premises
It has become essential for businesses to provide a secure environment for their workforce and ensure that access to premises is restricted to those who are not authorised to enter. The most efficient way of doing this is to use Access Control Systems which secure doors via biometric or proximity readers to control the access of visitors via specially developed Access Control Software.
Key Benefits of Kelio Access Control Technology
- A Complete Access Control Solution: Kelio will fulfil all of your Access Control technology requirements by providing both the required software and hardware along with a complete set of services including installation, training, maintenance and support.
- Keeping Track: Kelio's Access Control Systems give you the capability to track individual movements in real time directly from your computer screen.
- Seamless Integration: Kelio's Time and Attendance Systems will seamlessly integrate with your Access Control Solution. This combination offers a powerful tool to monitor your workforce and premises in a single click.
- Auxilliary Systems Link: additional functionality allows you to connect Kelio's Access Control Solutions to video surveillance systems to monitor buildings, and building systems such as heating and lighting so they can be adjusted for actual staffing levels to reduce energy costs.
Why use Kelio's Access Control Solutions?
Kelio has a proven track record of providing organisations with complete Access Control Systems for the protection of its premises and employees.
Operated by cards, key fobs or biometric Access Control Solutions, Kelio can provide Access Control management to give you full control over who is allowed access through any controlled point at any time. This means you can manage employee access to a single internal door through to a fully computerised, multi-site network of access points.
DOWNLOAD ACCESS CONTROL BROCHURE
Kelio Access Control Solutions
- Access Control Software: Kelio's Kelio Access Control Systems enable your organisation to control when and which employees are allowed access to specific areas of your premises.
- Access Control Readers: See Kelio’s full range of hardware offering a choice of readers such as proximity or biometric Access Control technology.
- Visitor Management: The Kelio Visitor Module can be linked to your Access Control Software to plan visits and securely control visitor access.
- Room Booking System: Kelio Reservation is a secure Room Booking System which allows you to use Outlook or touchscreen terminals at the door to ensure optimised room use.
Kelio's Access Control Systems tailored to your needs
Our experienced expert team can advise you on your needs with full site Access Control and the configuration required to protect your premises efficiently. We specialise in providing tailor made solutions to fit your needs, as well as being Access Control installers.
If we can provide any further information please do not hesitate to contact us.
CONTACT US FOR MORE INFORMATIONWhat are examples of control access?
Access control is handled through different types of readers. Choose the right access reader for your organisation:
- Badge
- Code
- Biometric
Access control solutions enable organisations to control who has access to their premises and provide visibility as to who is on site in real time. Access rights can also be determined according to staff working schedules.
Why implement access control in a company?
With Kelio, you can analyse and understand everything that is happening on your premises. From automated reports to real-time monitoring, you can manage access control events simply and securely. Access control will limit access to your premises according to your predetermined user profiles, thus protecting your staff, property and buildings
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Access Control Readers
Badge And Biometric Security To Quickly & Efficiently Identify Employees And Visitors
Access Control Readers enable a single identification for each employee or visitor in a quick and efficient way. Badge and Biometric Access Control equipment can be used for inside or outside application.
Choose from Access Control Readers including Biometric Security and Badge Readers
Kelio specialise in providing the right Access Control Readers for the needs of your organisation, with options such as Biometric Access Control including fingerprint security. All provide a simple method to secure your premises and increase security for your staff.
Please contact us to discuss your individual requirements, whether you’re looking at Proximity Readers or Biometric Security.
Kelio Pass
- RS 485 connection to a Reader Interface
- Integrated push button
- Types of access control readers:
125 kHz (STID or HID) proximity / magnetic
Kelio Pass anti-vandal
- RS485 or PoE connection
- Ideal for harsh environments
- Integrated push buttons
- Operating temperature: -15 °C to +60 °C
The Xtrem access terminal: all-in-one!
Access reader with keyboard, screen and biometric capability
- Robust access reader (IK08) and waterproof (IK65)
- Configurable backlit keyboard
- Identification modes: badge, keyboard and fingerprint
- Compatibility: Electronic Marin Stid or MIFARE DESFire
- Power supply: PoE, 12 VDC or 24 VDC - Optional mains adapter
- Operating temperature: -15 °C to +50 °C, suitable for an indoor or outdoor use
Kelio Visio X7/X4 Terminal
- Screen size 7” or 4.3” depending on model
- PoE or external power supply options
- Wifi, Ethernet and GSM (X7 only) connection
- Door opening / Room bookings / Visitors Terminal (X7 only)
- RFID MIFARE DESFire, BLE/NFC badge reader
- 2-in-1: Compatible with our Time & Attendance Solution
Keypad
- Wiegand connection to a protocol converter
- Type of access control readers:
- 125 kHz (STID or HID) proximity / Mifare
Long-distance access readers
Access readers +10 M
- Access readers with a longer badge reading distance
- Ideal when you need to open an access from a car
- UHF scalable long range reader
Wiegand connection
- Type of access control reader: Mifare 13,56 Mhz
Fingerprint entry biometric access reader
- Biometric access control (Fingerprint entry) and/or proximity access control (Badge or Keyfob)
- Types of biometric access control readers: 125 kHz (STID or HID) proximity / Mifare
- Fingerprint access control may be saved to the Mifare badge
- The fingerprint security reader is available in indoor or outdoor versions
- Ethernet or RS 485 connection to a concentrator
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Centralised access control system
Kelio Security: access control solutions to keep your premises secure
Kelio Security is an Access Control System suited to the needs of businesses and public organisations, providing security for premises and staff alike. Kelio's Access Control System enables to organise, control and secure access to your premises.
Main functional features of Kelio Security Access Control System
- Access Control by security level with 3D graphical supervision view.
- Real time zone population counters.
- Management of individuals by authorisation profile.
- Monitoring of events by filters.
- Door lock management and intruder alarm system.
- Anti pass-back management (Clocking in/Clocking out or Time-delayed).
- Management of a barred list (by individual or badge number).
- Printout list of those present in the event of a fire alarm (FES).
The benefits of Kelio’s Access Control System
- Kelio Security is a straightforward and effective Access Control Solution. The software can be accessed using a web browser from any client workstation.
- When combined with our Time and Attendance Software, the access rights are directly inherited from work and absence schedules.
- A “super-pass” badge may be used as a “key” for real time modification to the security level of an access point.
An Access Control System based on new technologies
Kelio's Access Control System uses the latest computer technology – it is full web, multi-browser and multi-database.
Kelio Security Access Control Solutions also use Kelio’s new access control hardware architecture to manage systems comprising of many access control readers while ensuring rapid response times and a high level of operational security even in the event of a problem on the network.
What is access control?
Kelio’s access control hardware and software solutions enable you to manage access to your premises for you, your staff and your visitors. This can be done by using card, code or biometric readers.
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Body Temperature Scanner
Increase Safety for Your Workforce With a Body Temperature Scanner
Early detection is a critical part of reducing the spread of coronavirus. The Kelio SmartXcan terminal provides an accurate body temperature measurement, and can restrict workplace access to employees within safe temperature ranges through connection to Kelio’s Kelio Access Control System.
Features of the SmartXcan Body Temperature Scanner
When staff are on your premises, it is vital as an employer to do all you can to protect them, and as such prevent any infected employees transmitting coronavirus to other workers. Fever detection is a very useful screening tool for such viruses. According to current medical advice, fever is by far the most frequent initial symptom, presenting even at low viral loads.
The SmartXcan Body Temperature Scanner has the following features:
- Contactless scan completed in less than one second
- Accurate to +/- 0.3˚C
- Automated process with clear visual instructions displayed on the terminal
- Audible and visual colour-coded indicator of scan results
- Easy installation and connection to your Kelio Access Control System by our trained technicians
Safe and rapid body temperature scanning
The Kelio SmartXcan is a safe, rapid method of providing employee body temperature scans. Using a contactless scan of multiple points over the eyes and forehead, it measures a user’s temperature in less than one second, accurate to plus or minus 0.3C.
With clear visual instructions displayed on the terminal, the whole process is intuitive and fully automated, with both an audible and visual colour-coded indicator of results upon scan completion.
Limit access to those within a safe termperature range with a link to Kelio Access Controls
Kelio's Access Control System uses the latest computer technology – it is full web, multi-browser and multi-database.
With our Kelio Access Control System, you have the option of linking the Kelio SmartXcan to your access management process. This provides the capability to control access for staff and only allow those within a safe body temperature range to enter your premises. This increases both safety and security for all your employees at a time when they are a paramount concern.
Body Temperature Scanning with the FaceStation 2 Terminal
An alternative to the SmartXcan Body Temperature Scanner is the FaceStation 2 Facial Recognition Clocking In Terminal with optional thermal camera. This operates in a similar fashion, displaying the user’s temperature on-screen and providing audio and visual alerts for a temperature above the defined threshold, in addition to sending a notification to an assigned staff member.
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Room Booking System
Simplify your meeting room bookings with Kelio Reservation Room Booking System
Many organisations use Outlook to manage their meeting room bookings. But despite this, there are still many double bookings and room use is not optimised. Often, a reserved room is already occupied or not being used at all.
Simplified Meeting Room Management
Kelio Reservation is the ideal addition to your Outlook® tools for room bookings. Kelio have developed a gateway link between Outlook® and its Kelio Access Control Solution to improve meeting room management.
With the Kelio Reservation Room Booking System, using Outlook to organise meetings allows the details to be communicated automatically to your Kelio Visio touchscreen terminals, which display current bookings. This synchronisation occurs in real time so booking information is always up to date.
Should the meeting end earlier than expected, you can close the meeting to free up the room for another booking.
Secure access to meeting rooms
With Kelio Reservation, access to your meeting room is secure. Video projectors and other valuable equipment are safe: only the organiser and participants will be authorised to open the room with a badge while the room is reserved.
Direct booking through the touchscreen terminal at the door
The Kelio touchscreen terminals at the door allow you to view a meeting room's availability in real time. If it is not reserved, you can book it directly on the Kelio Visio touchscreen terminal and invite participants, who will receive a notification in their Outlook® calendar. Once meeting start and end times have been inputted, you can enter the room and start working.
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Centralised access control system
Kelio Security: access control solutions to keep your premises secure
Kelio Security is an Access Control System suited to the needs of businesses and public organisations, providing security for premises and staff alike. Kelio's Access Control System enables to organise, control and secure access to your premises.
A versatile access control management solution
There are a range of factors that need to be considered for effective access control and security management of your buildings.
- The number of people or vehicles accessing your premises
- What security levels are appropriate to each building or accessible area
- Customise which access rights are allocated to different staff members - working days, production schedules, responsibility level and security category, etc.
Kelio’s Access Control software has been designed to be intuitive so it’s simple to operate and manage access rights for all staff
Ensure security and access for all your employees
Kelio access management systems have many features to ensure high security of access to all your buildings:
- Manage employee access according to security grade
- Control individual employee access subject to their clearance level, approved areas and established schedules
- Automatic Event Logging (recording of permissions and access denials)
- Ensure all access points are locked by default
- Effective anti-passback controls
- Allow increased timeouts for people with mobility issues
- Access points can be opened centrally using the software or remotely using a smartphone or tablet
- The rules and authorisations are stored in the concentrator, so admission rights are maintained autonomously even when disconnected from the server
Kelio’s Access Control software is compatible with a wide range of readers, barriers, locks and CCTV systems.
Real time access monitoring
Kelio’s Access Control management software makes it easy to be fully aware of what’s happening at all times and ensure access to your premises is secure 24/7.
- Graphic 2D/3D building surveillance, real-time images of secure areas, showing all current access activity
- Visual alerts (flashing visuals, pop-ups, etc.) for any problem incidents such as unsecured doors, power failure, triggered alarms, panic alarms, etc.
- Individuals identified as they activate and pass through access points
- Live detection of the people currently in each area or the number of vehicles in a car park
- Alerts transmitted automatically via SMS or email when unexpected events occur or panic alarm activated, etc.
- Logging and recording of access control activity
- Alarm system activation
- Access hardware components managed in real-time: concentrator, readers, doors, locks, barriers and gates.
Integrate access control with Time & Attendance
Kelio’s Access Control software is fully compatible with our Time & Attendance management solutions, so you can streamline access management.
Access to buildings or specific areas is conditional on several factors:
- projected working times
- planned absences
- individual user programmes
You can create an employee profile in either the Access management or Time and Attendance module. This profile is replicated automatically or by demand in the other module and conforms to the procedures specific to your organisation.
An interactive access control system
Kelio software and hardware can also incorporate auto-control systems. Specific access events can activate secondary functions:
- Integrate with building management systems (BMS)
- Switch on lighting when an access point is activated
- Activate the intruder alarm as the last person clocks out
- Automatically switch on the heating or air conditioning systems (HVAC)
- Trigger open window detectors
- Power up specific electrical machinery
- Any other systems that can be automatically managed
Automatically generate a People Present list when fire alarm is activated
Kelio Protect and Security software can automatically print lists of everybody on site when the fire alarm is triggered. These lists can be printed or distributed via email.
The lists can allocate people by numbers of staff at specific locations, such as assembly point, site or building. This makes head counting quicker and simpler. (add full stop)
To ensure accuracy and efficiency in fire alarm management, each access point can reinforced by installing single-person barriers such as tripod turnstiles, speed gates, glazed fast lanes, full-height turnstiles etc.
Why Kelio is the ideal solution for your access management and monitoring?
- Simpler management of personal profiles and access rights
- Access events are logged and can be easily traced
- Real-time activity monitoring and generation of alerts
- Full integration of access control with Time & Attendance systems
- Fully compatible with extensive range of access hardware
- Can be supplemented by and incorporated with video surveillance solutions
What is access control?
Kelio’s access control hardware and software solutions enable you to manage access to your premises for you, your staff and your visitors. This can be done by using card, code or biometric readers.
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Access Control Systems - OPT
Innovative Access Control Solutions to Protect Your Employees and Premises
It has become essential for businesses to provide a secure environment for their workforce and ensure that access to premises is restricted to those who are not authorised to enter. The most efficient way of doing this is to use Access Control Systems which secure doors via biometric or proximity readers to control the access of visitors via specially developed Access Control Software.
What are the benefits of an Access Control solution?
Access Control systems:
- Safeguard your property, assets and wares
- Stops unauthorised entry
- Prevents and discourages intruders
- Protects employees’ safety
- Cuts insurance premiums and repair costs
An effective system for managing entry to premises
Kelio access control provides a complete solution to monitor and manage entry to your buildings and to increase security and allows you to:
- Fully manage and regulate all entry/exit points
- Create and manage personnel access rights
- Regulate staff access according to agreed schedules, synchronising with time and attendance management
- Create real-time reports of all persons on site in the event of an emergency
- Use CCTV to monitor buildings
- Control energy usage, according to authorised access and working schedules
A comprehensive and practical solution for building security
Kelio helps protect your premises with an all-encompassing solution, incorporating hardware, software and services:
- In-house designed software
- Access equipment manufactured on-site
- Full appraisal of needs
- Complete installation service
- Full management of entire project
- Initial and ongoing training
- Ensure familiarity of data protection/GDPR regulations
- Contracted maintenance of software and equipment
- Customer telephone helpline manned by experts
Our support teams are highly trained to ensure your security and access control project meets your full expectations.
Versatile Access control systems, designed to fully meet your needs
Kelio’s Access Control solutions are ideal for large and small organisations across all business sectors, irrespective of the security level required.
Kelio’s Access Control software is modular, so it can expand as your business grows:
- Central supervision and control, even for multi-site organisations
- Kelio Security software is compatible with a wide range of access control readers, hardware and CCTV
- Integrates with Kelio Time and Attendance system
- Has inbuilt flexibility to adapt to ongoing changes to your organisation.
We have over 35 years’ experience in access control, so we can ensure you always receive reliable and ongoing service.
Intuitive software that meets all security requirements
With Kelio you will have a comprehensive, easy-to-use access control system that is fully tailored to your specific needs. Being a flexible solution, additional modules can be added to complement your current and future security policies and applications:
- Adding the visitor management module, allows you to be informed of the arrival and manage transitory access rights of visitors, including temp staff, delivery drivers, external contractors, etc.
- Incorporating room reservation management software provides you with an easy solution for efficient reservation and management of your meeting rooms ensuring security of the included equipment.
- The fire drill management module provides a real-time list of people on-site to be accounted for which can be accessed via your smartphone.
A comprehensive range of access hardware and readers
Kelio’s software solutions are compatible with a wide range of access readers and hardware so we can guarantee to meet the requirements of all types of organisations:
- Access code readers
- Proximity badge readers
- Biometric terminals
- Intelligent locks, electric door locks
- Turnstiles, internal barriers, gates
- Security gates, external barriers
- CCTV surveillance equipment
What are examples of control access?
Access control is handled through different types of readers. Choose the right access reader for your organisation:
- Badge
- Code
- Biometric
Access control solutions enable organisations to control who has access to their premises and provide visibility as to who is on site in real time. Access rights can also be determined according to staff working schedules.
Why implement access control in a company?
With Kelio, you can analyse and understand everything that is happening on your premises. From automated reports to real-time monitoring, you can manage access control events simply and securely. Access control will limit access to your premises according to your predetermined user profiles, thus protecting your staff, property and buildings
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Meeting room management
The easy way to organise bookings for your meeting rooms and ensure the security of the equipment
Kelio Reservation optimises the management of your meeting rooms by synchronising with your Outlook© (Exchange)* calendar. Installing interactive Kelio Visio X7 terminals outside the rooms simplifies the booking process and displays room availability in real time.
Streamline the management of your meeting rooms without changing your Outlook®* practices
Outlook® is often used to manage bookings for company meeting rooms. Even so, clashes still happen with rooms already in use or are unused for long periods.
Kelio Reservation has been designed as an interface to complement your Outlook® calendar. Working in conjunction with Outlook® and Kelio access control solutions, this useful module ensures efficient booking of meeting rooms while maintaining current planning procedures.
Enhance booking efficiency by installing Kelio Visio X7 smart terminals outside meeting rooms
Placing an interactive Kelio Visio X7 touchscreen terminal outside each meeting room allows you to:
- Immediately see when the room is available
- Book your meeting directly from the terminal
- Check details of pending bookings
- Access to rooms is controlled effectively: only staff who are attending the meeting are permitted to enter the meeting room during the time booked
Optimise meeting room use by co-ordinating bookings
With Kelio Reservation software all particulars of room bookings are automatically revised and distributed in real time:
- If a meeting is reserved via Outlook® the booking is immediately communicated to the Kelio Visio X7 touchscreen terminals, all booking information is displayed live, right outside your meeting rooms.
- If your meeting is booked or you change the details using the Kelio Visio X7 touchscreen terminal, a notification is sent immediately to the Outlook® calendars of all participants
- If your meeting ends before the booked time, you can report the meeting has finished using the touchscreen terminal. This designates the room is available for another Outlook® booking.
Maximise meeting room security
The Kelio Reservation solution ensures you have full control of access to your meeting room.
Valuable equipment kept in the room is protected: access to the room by biometric or badge readers is restricted to the organiser and the registered attendees, and only whilst the room has been booked.
In the event of an incident, all the room bookings and attendees can be traced.
More efficient organisation of meetings
Kelio Reservation really streamlines meeting planning. It’s so simple to find which meeting rooms are available– even at the eleventh hour!
No more untimely interruptions! Only registered attendees can access the room during the booked time.
Why Kelio is the ideal solution to managing meeting rooms
- Real time co-ordination between Outlook® and Kelio’s Access Control solutions
- Room availability displayed live on Kelio Visio X7 touchscreen terminal and in Outlook®
- Access to the room confined to the meeting organiser and registered attendees
- Concluded meetings can be reported via the smart terminal to notify the room as available for booking in Outlook®
- Protect valuable equipment by automatically locking rooms
Why choose Kelio?
Over 35,000 customers
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